Conference Reimbursements

How to submit conference expense claims through Concur.

Use Concur for conference reimbursement claims.

1. Log in to Concur. If you do not have a Concur vendor account, contact Darryl Bush to get set up.
2. Upload your receipts and expenses. Check that exchange rates are correct.
3. If you are claiming per diems, check the expense policy before submitting.
4. The PhD Program’s Cost Center is 10584 MGMT: PhD Program general (012-229), and Fund Center is 101061 Mgmt:PhD Program (012-229). If you’ve already used the $3,569.08 budget allocated for the year, and your supervisor/grant is covering it, use that budget code instead.
5. Print the expense report and forward it to your PhD Coordinator for approval.
6. Make sure the amount requested is explicitly mentioned in the approval.
7. Print the PhD Coordinator’s approval and attach it to your claim report.
8. Submit the claim and wait for processing.